Resignations can be challenging and therefore, people always keep looking for ways to write it. It can be helpful to have an idea about what a formal resignation letter should look like. So, here in this article, you get some tips on staying professional while making your point in a withdrawal letter.
“The most important reason to write a resignation letter is the professional approach. Resignation letters give your current employer time to find a suitable replacement and tie up loose ends as you move to your next career opportunity,” says LinkedIn experts.
- Stay Professional and Calm
To make sure your formal resignation is as professional and clear as possible, avoid using any of the following:
- Personal attacks (“I hate working here!”)
- Emotional language (“This place blows.”)
- Sarcasm (“I will definitely miss you guys! #BFFs4evr.”)
- Jargon or slang (for example, say “work hours” rather than “face time;” say “office supplies” rather than “stuff.”)
- Keep the Letter Simple and Short
Keep your letter short and to the point. Avoid unnecessary details, as well as any emotion or other embellishments. Write in simple language that is easy to read. If you feel the need to include bullet points, it will be easier for the reader (or HR representative) to scan through and quickly understand what you have written.
- Give Proper Notice
Most companies require at least 30 days notice, but it’s better to give more than less. So if you have a contract that says something different, then, by all means, follow that.
If you have an employment agreement requiring more than 30 days’ notice or any other special terms in the agreement, then follow those requirements.
If you’re going to be taking some time off before leaving (i.e., vacation), please let your employer know, so he doesn’t think you’ve just up and disappeared!
- Write a Brief Summary of Experiences and Accomplishments
This is where you will include the things that you enjoyed most about the job. You can also list any skills and knowledge you learned while working there. For example, if your role involved managing a project or event, this is where you would write down what was involved in those projects or events.
- Express Gratitude and Offer Clarification
If you’ve been with the company for some time, it’s a good idea to mention how much you appreciated being able to work there. Also, be sure to mention that you’re leaving for personal reasons, not because of dissatisfaction with the job or its management. If at all possible, offer to continue working on projects that are already in progress. This will help ensure a smooth transition while also ensuring that your former employer understands the value of your contribution.
Hopefully, you have found this guide to writing a formal resignation helpful. And do not need to rewrite the entire letter from scratch. Or get anxious about writing it in the first place. Instead, sit back, recollect all the points and give your best shot.